Campus Security Authorities
The Clery Act classifies certain individuals as Campus Security Authorities. Campus security authorities have specific responsibilities for reporting Clery crimes. A campus security authority as defined under the Clery Act is anyone who meets one or more of the following criteria:
- Any individual who works for the CSU Police Department in any capacity
- Any individual who does not work for the CSU Police Department, but has assigned responsibility for campus security in some other respect (for example, an individual who is responsible for monitoring the entrance into a university building, someone who works for a security service contracting with CSU, emergency responders employed by CSU, etc.)
- Any individual or organization specified by CSU as one to which students and employees should report criminal offenses. In addition to those in the CSU Police Department, employees in the Office of Title IX Programs and Gender Equity fall within this category
- A CSU official who has significant responsibility for student and campus activities, including, but not limited to, student housing, student discipline and campus judicial proceedings. An“official” is defined as any person who has the authority and the duty to take action or respond to particular issues on behalf of the institution. This definition is broad, but some examples of such individuals are:
- a dean of students or director who oversees student housing, the student center or student extracurricular activities
- a director of athletics, all athletic coaches (including part-time employees and graduate assistants)
- a faculty advisor to a student group
- a student resident advisor or assistant
- a student who monitors access to residence halls or buildings that are owned by recognized student organizations
- a coordinator of Fraternity and Sorority Life
- a Title IX coordinator
- an ombudsperson (including student ombudspersons)
- the director of a campus health or counseling center (but not when acting in a direct counseling relationship)
- victim advocates or others who are responsible for providing victims with advocacy services, such as assisting with housing relocation, disciplinary action or court cases, etc. (but victim advocates do not report the identities of victims to the CSU Police Department without the victim’s consent)
Because the definition of a campus security authority is quite broad, some employees who may be considered campus security authorities may not realize this fact. If you are involved in any aspect of campus security and safety, student affairs, or direct interaction with students as part of your assigned duties, you may be a campus security authority. Each year, CSU will send a survey out to all students and employees for the purpose of identifying campus security authorities. The survey only takes a few minutes to complete, and will tell you immediately if you are a campus security authority; if you are, then you will be directed to a brief, online training that is mandatory for all campus security authorities to complete annually.
Campus security authorities are required to:
- Take and pass the annual campus security authority online training.
- Report to CSUPD information of alleged crimes that are reported to them in good faith by others, as well as information of alleged crimes that they personally witness. Under the Clery Act, a crime is “reported” when it is brought to the attention of a campus security authority or local law enforcement personnel by a victim, witness, other third party, or even the offender. It doesn’t matter whether or not the individuals involved in the crime, or reporting the crime, are associated with the University.
- Record information about crimes reported to them. To record information about a crime reported, the campus security authority completes a crime statistic report form. (For further information, visit the CSU Safety website).
- Submit, either electronically or in print, all completed campus security authority incident report forms to the
For more information about campus security authorities, see https://safety.colostate.edu/annual-safety-reports-clery-act/.